Payroll Manager

Posting Details

Posting Detail Information

Working Title Payroll Manager
Research Professional Position No
Posting Number 201700701AP
Position Type Admin Professional/ Research Professional
Number of Vacancies 1
Work Hours/Week 40
Proposed Annual Salary Range Salary is commensurate with experience and qualifications.
Desired Start Date 11/15/2017
Position End Date (if temporary)
Open Posting Date
Open Until Filled Yes
To ensure full consideration, applications must be received by 11:59pm (MT) on 10/02/2017
Description of Work Unit

Colorado State University is a large land-grant research institution employing over 10,000 full and part-time faculty, exempt and non-exempt professionals, classified staff and student employees. The University’s Human Resources Department is led by the Director of Human Resources and has responsibility for wide-ranging activities including, but not limited to: all employee benefits; payroll; compensation; Human Resources service center; recruitment, employment selection and classification for State Classified personnel as well as general oversight of the State Personnel System within the University; employee relations; personnel policy development and interpretation; employee records and personnel action processing; and the human resource management information system (HRIS). We are a department that values collegiality. Ongoing and positive interactions among Human Resources staff and with faculty, staff, and students who contribute to our department’s supportive and open culture of inquiry, as well as our commitment to collaboration and professional development.

Position Summary

This position manages the University’s Payroll Unit. The University’s payroll is complex as a result of the unique nature of academic pay practices with 9 and 12 month appointments, variable length summer appointments, supplemental payments, multi-state and international job sites, etc. Additionally, the University payroll system must accommodate multiple categories of employees such as faculty, employees covered by the State Personnel System and administrative professional staff exempt from that system, graduate assistants, post doctoral fellows and student and non-student temporary hourly employees, with differing benefits associated with each. The main areas of job responsibilities include, payroll processing ($500M annually), benefit plan deductions, regulatory compliance, W-2s (20,000 annually), tax balancing, garnishments, levies, liens, SSN verification, Oracle testing and feedback, TimeClock Plus integration, Employee Self-Service updates, internal/external audit liaison, effort certification reporting, FSA, TSA and other duties as assigned.

Required Job Qualifications

•A bachelor’s degree in Accounting, Business Administration, Public Administration, or directly related field with a concentration or minor in Accounting or a bachelor’s degree in any discipline with an additional 2 years of professional payroll /accounting experience.
•A minimum of 5 years of progressively responsible professional and technical payroll experience, preferably in an academic institution with 1,000+ employees in multi-state locations, which included supervision of payroll or accounting staff.
•Candidates will be required to demonstrate: in-depth knowledge of payroll related regulations and processes; the ability to work with a variety of software packages and large complex database systems; superior interpersonal, oral and written communication skills; and problem solving ability.

Preferred Job Qualifications

A Certified Public Accountant (CPA) or Certified Payroll Professional (CPP) designation.

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category Regulatory and Tax Compliance
Duty/Responsibility

Ensures all tax and regulatory payroll processes are completed timely and accurately with all governing federal or state agencies including:
•State and federal withholding
•Multi-state tax withholding requirements
•IRC limits on tax deferred contributions to mandatory pension plans under 401(a) and voluntary saving plans such as those under sections 403(b), 401(k) and 457(b)
•Tax and treaty requirements for foreign nationals
•Liens, levies and garnishments
•Housing, moving and auto allowances

Functions as the liaison to BFS, HR and campus committees for projects and policies that are payroll related
•Time Clock Plus
•Policy Update/Creation
•Payroll Operating Manual
•Retroactive Oracle Actions

Percentage Of Time 40
Job Duty Category Payroll Processing and Balancing
Duty/Responsibility

•Ensuring that all payroll accounts (pay and deductions elements, etc.) are completely and accurately reconciled between the University payroll system and the University’s accounting system in a timely manner.
•Resolving payroll related problems or issues as appropriate and in accordance with standard accounting principles, University procedures and State and Federal rules and regulations. Develop or revise processes as necessary.
•Ensure the payroll balances are reconciled to Kuali, as appropriate, and that journal entries are made timely and accurately.
•Serving as the Human Resource Service Department liaison with state and internal/external auditors on all matters related to the payroll function.
•Identify and resolve payroll computer system processing issues and remedy the cause with HRIS/IT.
•Possess the ability to identify and fix payroll errors and/or processes quickly, using a focused and methodical resolution approach.

Percentage Of Time 30
Job Duty Category Supervision
Duty/Responsibility

•Supervise a staff of 7 in the processing of the monthly salaried and bi-weekly hourly payrolls including, but not limited to, ensuring that all pay actions are properly approved; all deduction elements are accurate; all payments to federal and state agencies and vendors are made timely manner; and that all payroll related entries to the University’s accounting system are accurate and timely.
•Provide mentoring and coaching through a participative team-oriented learning environment to ensure high productivity and well understood payroll principles.
•Perform performance reviews with input from the Payroll-Team Lead.

Percentage Of Time 20
Job Duty Category Audit Liasion
Duty/Responsibility

•Serving as the Human Resource Service Department liaison with state and internal auditors on all matters related to the payroll function.

Percentage Of Time 10

Application Details

Special Instructions to Applicants

Interested applicants must submit a cover letter which addresses how professional experiences align with the duties, and required and preferred qualifications, a current resume, and the names, email addresses and telephone numbers of three (3) professional references. References will not be contacted without prior notification of candidates. If you have questions, please contact Kathy Greiner, kathy.greiner@colostate.edu.

Conditions of Employment Pre-employment Criminal Background Check (required for new hires)
Search Contact Kathy Greiner, kathy.greiner@colostate.edu
EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Executive Director of Human Resources and Equal Opportunity, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested 3
Maximum Requested

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a bachelor’s degree from an accredited institution?
    • Yes
    • No
  2. * Is your degree in Accounting, Business Administration, Public Administration, or a directly related field with a concentration or minor in Accounting or bachelor's degree in any discipline with an additional 2 years of professional payroll/accounting experience?
    • Yes
    • No
  3. * How many years of progressively responsible professional and technical payroll experience do you have?
    • Less than 5 years.
    • At least 5 years, but less than 10 years.
    • At least 10 years, but less than 15 years.
    • 15 or more years.
  4. * How many years of experience do you have supervising a payroll or accounting team?
    • Less than 2 years.
    • At least 2 years, but less than 5 years.
    • At least 5 years, but less than 10 years.
    • 10 or more years.
  5. * Have you led the payroll processing function as the unit leader at an employer of 1000+ employees?
    • Yes
    • No
  6. * Do you have experience leading payroll processing in an institution of higher education?
    • Yes
    • No
  7. * Please provide a brief statement (less than 250 words) about a time and attendance system, HRIS system, or payroll processing software and how you directly contributed to its implementation and/or how you problem solved system design challenges.

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents