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Tax Accountant

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

To apply, please include: * Cover letter detailing how your experience meets the required and preferred qualifications * Resume * Three (3) professional references noting name, phone number, email address and professional relationship (one must be a current or former supervisor) * An unofficial transcript of degree is required for this position References will not be contacted without prior notification of candidates.

Posting Details

Posting Detail Information

Working Title Tax Accountant
Research Professional Position No
Posting Number 201701002AP
Position Type Admin Professional/ Research Professional
Number of Vacancies
Work Hours/Week 40
Proposed Annual Salary Range $45,000 - $51,000
Desired Start Date 02/01/2017
Position End Date (if temporary)
Open Posting Date
Open Until Filled Yes
To ensure full consideration, applications must be received by 11:59pm (MT) on 01/01/2018
Description of Work Unit

Business and Financial Services exists to maintain and improve the processes which protect the financial integrity of Colorado State University, to provide periodic financial information to various users, to support University financial system users, to monitor transaction flow to assure compliance with Federal, State, and University laws, regulation, and policies, to analyze and interpret financial data as part of the overall control of University fiscal goals and concerns, and to formulate financial statements and reports in accordance with applicable laws and regulations.

Position Summary

Under the direction of the Tax Manager, the Tax Accountant is responsible for developing, implementing and maintaining a comprehensive nonresident alien tax compliance system to ensure that the University is in compliance with the numerous tax withholding and reporting requirements that apply to nonresident alien visitors, students, scholars, independent contractors and employees. This position is also responsible for preparing and filing monthly sales tax returns and resolving related issues as well as assisting Campus Services with monthly reports, monthly audits, and annual reviews.

Required Job Qualifications
  • Bachelor’s Degree in Business with a concentration in Accounting or Finance from an accredited college or university OR Bachelor’s Degree in Business plus 3 years professional work experience in area of accounting or finance
  • Demonstrated professional accounting experience
  • Strong computer skills with Microsoft Office Suite (Microsoft Outlook, Excel, Word and/or Access)
  • The successful candidate must be legally eligible to work in the U.S. by proposed start date; Business and Financial Services will not provide visa sponsorship for this position.
Preferred Job Qualifications
  • Experience with international tax software (i.e. GLACIER, Windstar, etc.)
  • Experience with computer databases (i.e. Kuali Financial System, ODS, etc.)
  • Strong communication skills with the ability to speak with all levels of the organizational structure and diverse population
  • Demonstrated problem solving and organization skills
  • Experience interpreting tax regulations to determine their effect on employee benefits, scholarships and allowances
  • Demonstrated customer service experience
Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category Reporting and Monitoring
Duty/Responsibility
  • Works with the administrators of various accounting sub-systems (such as payroll, student loans, student accounts receivable, and accounts payable) to develop processes and procedures to ensure that the proper data and information can be captured and utilized by the nonresident alien tax compliance accounting sub-systems.
  • Applies discretion and judgment on approving financial transactions on a daily basis as this has a direct impact on the financials.
  • Creates, maintains and runs monthly, quarterly, and annual reports.
  • Analyzes reports to ensure proper compliance on campus with the University Rules and Policies and communicates any changes that need to take place if rules are not being followed.
  • Analyzes reports to ensure compliance with accounting guidelines such as ensuring the matching principal is followed and transactions are recorded in the appropriate year.
  • Reviews and approves all business plans and billing rates for accounts that charge internally and externally before the business can begin operations.
  • Reconciles select accounts monthly that charge sponsored accounts to ensure it agrees with the approved billing rates and ensure charges are in compliance with the Uniformed Guidance and that discrepancies are communicated to the fiscal officer and business officer.
  • Creates ad hoc reports as requested by departments or BFS.
  • Analyzes reports for trends to see if forecast is appropriate based on historical data.
  • Analyzes accounting reports to interpret the fiscal conditions of the funds and make plans to resolve any problem areas.
  • Interprets CSU Rules and policies as well as state and federal rules when approving transactions to ensure compliance.
  • Uses the nonresident alien tax sub-system to monitor the residency status of foreign individuals and ensures that tax withholding and IRS reporting changes are made if an individual’s residency status changes. Maintains the database and makes changes necessary to reflect the proper residency status.
Percentage Of Time 40
Job Duty Category Accounting Compliance
Duty/Responsibility
  • Prepares annual nonresident alien information returns (Form 1042S, Form 1042, Form 8233, Form W-9, Form W-8BEN) for the Internal Revenue Service and for each nonresident alien individual who received reportable payments from the University. Compiles the annual electronic tax report Form 1042S and files it electronically with the Internal Revenue Service. Provides payroll with information for W-2 reporting and reviews W-2 Forms prepared by payroll to ensure that nonresident alien employee W -2 reporting is correct.
  • Monitors changes in the tax and immigration laws and develops processes and procedures to ensure the University is in compliance with payment, withholding and tax reporting provisions relating to nonresident alien individuals.
  • Maintains the nonresident alien Windstar tax compliance accounting subsystem. Ensures that software is properly updated and that data is backed up and archived in accordance with federal record retention requirements. Works with the administrators of other accounting subsystems to design processes to transfer data and information between accounting sub-systems.
  • Prepares monthly Colorado State and City of Fort Collins sales tax returns and City of Fort Collins lodging tax return and remits collections to taxing authorities. Prepares monthly Colorado backup withholding tax return – gaming. Assists departmental personnel in designing procedures for accounting for sales tax information. Prepares returns and remits collections for other State and local jurisdictions, as required. Maintains auditable records of collection and remissions.
  • Ensures every financial transaction routed for approval is in compliance with University, State and Federal rules.
  • Updates and creates financial policies.
  • Reviews Recharge accounts that will bill sponsored accounts to ensure they are following their approved billing rates and Uniformed Guidance.
  • Conducts annual inventory verification with campus departments to ensure the inventory is properly counted and reconciles to the financial statements.
Percentage Of Time 35
Job Duty Category Foreign Tax
Duty/Responsibility
  • Interviews University administrators, faculty, staff, foreign students, scholars, employees, visitors and independent contractors in order to obtain information required to determine the proper tax withholding and tax reporting associated with various payment situations.
  • Analyzes facts, circumstances and data provided by various accounting sub-systems (such as payroll, student loans, student accounts receivable, and accounts payable) to determine which individuals meet the legal definition of a nonresident alien and are therefore subject to the special tax withholding and reporting requirements that apply to these individuals. Analyzes the facts and circumstances of nonresident alien payment situations and consults the proper tax law in order to characterize the payments made to these individuals and ensure that the proper tax withholding and reporting provisions are utilized. Researches applicable financial procedures and immigration provisions to confirm that proper work authorization has been obtained by foreign individuals being paid by the University.
  • Researches data gathered by analyzing international tax treaties in order to determine whether tax treaties apply that would exempt particular payments from tax withholding. If treaties are applicable, prepare the paperwork necessary to obtain an IRS exemption from tax withholding. Analyzes treaty eligibility each year and prepares the applications to ensure that exemptions are renewed each year.
  • Advises University administrators, faculty, staff, and foreign students, scholars, employees and independent contractors on how to structure work assignments to benefit the foreign individual and to ensure that the University is in compliance with tax and immigration provisions. Advises those individuals on how to pay foreign individuals through existing accounting processes. Conducts training sessions for University personnel.
  • Maintains the nonresident alien payment information on the tax department web site.
Percentage Of Time 25

Application Details

Special Instructions to Applicants

To apply, please include:

  • Cover letter detailing how your experience meets the required and preferred qualifications
  • Resume
  • Three (3) professional references noting name, phone number, email address and professional relationship (one must be a current or former supervisor)
  • An unofficial transcript of degree is required for this position
References will not be contacted without prior notification of candidates.
Conditions of Employment Pre-employment Criminal Background Check (required for new hires)
Search Contact Laura Snowhite, laura.snowhite@colostate.edu
EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested 3
Maximum Requested 3

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor’s Degree in Business with a concentration in Accounting or Finance from an accredited college or university OR Bachelor’s Degree in Business plus 3 years professional work experience in area of accounting or finance?
    • Yes
    • No
  2. * Do you have professional accounting experience with the ability to interpret tax regulations?
    • Yes
    • No
  3. * Do you have experience with Microsoft Office Suite?
    • Yes
    • No
  4. * The successful candidate must be legally eligible to work in the United States by the proposed start date; Business and Financial Services will not provide visa sponsorship for this position. Will you have US employment eligibility by the proposed start date?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
  3. Unofficial Transcripts
Optional Documents