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Engagement & Events Manager

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Please see Special Instructions for more details.

Please demonstrate in your cover letter and resume any and all of the preferred qualifications that you meet. References will not be contacted without prior notification of candidates. A $2,500 moving allowance may be negotiated at the time of hire.

Posting Details

Posting Detail Information

Working Title Engagement & Events Manager
Research Professional Position No
Posting Number 201800019AP
Position Type Admin Professional/ Research Professional
Number of Vacancies 1
Work Hours/Week 40
Proposed Annual Salary Range 48,000-53,000
Desired Start Date 03/15/2018
Position End Date (if temporary)
Open Posting Date 01/05/2018
Open Until Filled Yes
To ensure full consideration, applications must be received by 11:59pm (MT) on 01/21/2018
Description of Work Unit

Colorado State University (CSU) is a University on the rise. CSU has a commitment to excellence, its land grant heritage, and its position as a Carnegie Research University. University Advancement is an appreciated campus partner in achieving institutional excellence by employing an entrepreneurial approach to its fundraising efforts. As the campus prepares for a comprehensive campaign, the CSU Events and Donor Engagement team will be at the forefront of this significant endeavor. University Advancement is committed to the growth of its people and accomplishing the mission of Colorado State University. The Advancement Division has one of the leading development teams in the country and places a strong emphasis on professional and personal growth for its employees including educational opportunities and mentoring programs. CSU’s standing among universities is increasingly recognized in numerous national rankings and for many years CSU has been the school of choice for Colorado students, with a long standing legacy of attracting the best and brightest nationally and internationally.
As an integral part of University Advancement, the CSU Events and Donor Engagement team advances the relationships, strategic messages, branding and fundraising goals of Colorado State University through the production of impeccable experiences designed to tell the University’s story. The department provides leadership to the University in the creation of engagement strategies for alumni, donors, faculty, staff, students and friends and the production of more than 300 experiences annually to inspire lifelong loyalty to CSU.

Position Summary

The Engagement & Events Manager serves as planner, manager and producer for programs and events designed to promote CSU’s fundraising goals and strengthen relationships with University alumni and donors. The Manager is responsible for a portfolio of campus partner relationships and for developing programming strategies to build and retain donor commitment. This position is responsible for building and maintaining positive relationships with internal and external partners, providing expert guidance to vendors and staff, and employing industry best practices in utilizing programs and events as stewardship and cultivation opportunities in order to meet CSU fundraising goals. In addition, the Manager is responsible for the entire program management cycle from inception to completion, ensuring an excellent guest experience and campus partner satisfaction.
This position requires the ability to lift 25 pounds and a valid driver’s license with reliable transportation or access to a driver.

Required Job Qualifications

• Bachelor’s degree in hospitality, event management, communications, marketing or related field.
• Two years of experience in professional event management.
• Ability to lift 25 pounds.
• Must have a valid driver’s license or the ability to obtain a driver’s license or access to a licensed driver by the employment start date.
• Ability to work early mornings, evenings and weekends.

Preferred Job Qualifications

Organization and time management skills to independently establish priorities and manage competing tasks within deadlines.

Demonstrated ability to develop strategy for engaging audiences through purpose-driven programs and events.

Ability to synthesize a variety of challenges on a daily basis where solutions are crucial to improving the outcome or accomplishing the goals of each program or event.

Experience developing program messaging that communicates an organization’s vision and mission, and inspires deeper constituent commitment.

Demonstrated ability to work both as a member of a creative team as well as independently.

Demonstrated experience with contract negotiation and ability to develop and manage program budgets.

Thorough research, analytical and critical thinking skills, including sound judgment and decision- making skills to correctly identify and resolve real and potential problems, and advise management as required.

Excellent written and verbal communication skills, including the skill required to draft, rewrite and edit professional correspondence.

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the department’s commitment to diversity and inclusion.

Experience providing a high level of customer service to diverse populations.

Demonstrated ability to adhere to University policies and systems.

Working knowledge and experiences with various computer applications.

Diversity Statement

•Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category Maintain campus-wide relationships
Duty/Responsibility

Manages a portfolio of campus partner relationships.

Conceives and implements engagement strategies designed to help realize CSU’s philanthropic goals in support of fundraising priorities.

Direct and solve a variety of challenges on a daily basis where solutions are crucial to improving the outcome or accomplishing the goals of each program or event.

Administers timelines and responsibilities for several different projects at once, often resulting in quick and decisive solutions each day.

Identifies campus partner needs, proactively providing solutions to accelerate partner’s ability to achieve results.

Participates in strategic annual planning cycle with campus partners and their development teams to provide guidance in best practices in engagement activities to meet desired outcomes.

Develops briefing materials for campus leaders and others as needed.

Percentage Of Time 40%
Job Duty Category Program design, execution and evaluation
Duty/Responsibility

Offers expert program and event production advice to Directors of Development and their teams.

Identifies target audiences and develops appropriate messaging strategies that showcase the value and impact of philanthropy.

Interacts regularly with donors, alumni and University leaders

Develops, designs and implements all program details including but not limited to independently negotiating terms and contracts with vendors for services, and making final decisions regarding event set-up, design, décor and the overall guest experience in
accordance with guidelines and best practices as established by CSU Events with limited high-level supervision.

Performs analysis and offers recommendations for improving programs, events and activities to Directors of Development, the

Director of Advancement Events & Donor Engagement and the Executive Director of CSU Events & Community Engagement.

Percentage Of Time 40%
Job Duty Category Budget Management
Duty/Responsibility

Responsible for developing and managing budgets which range from $10,000 – $100,000, for all programs within the portfolio.

Oversees logistics and devises creative solutions to accomplish goals while maintaining integrity of the allowed budget.

Negotiates and manages all aspects of contractual commitments usually $25,000 or below, in accordance with University and State regulations.

Articulates and acknowledges the impact each budget has on the fiscal responsibilities of CSU Events, University Advancement, campus partners and the University at large.

Percentage Of Time 15%
Job Duty Category Risk management
Duty/Responsibility

Responsible for risk management assessment in relation to each event to ensure safety and comfort for event attendees.

Adheres to risk management processes as it relates to security, alcohol/food vendor approval and collaborates with Environmental Health Services and CSU Police Department when appropriate.

Percentage Of Time 5%

Application Details

Special Instructions to Applicants

Please demonstrate in your cover letter and resume any and all of the preferred qualifications that you meet. References will not be contacted without prior notification of candidates.

A $2,500 moving allowance may be negotiated at the time of hire.

Conditions of Employment Pre-employment Criminal Background Check (required for new hires), Valid Driver’s License
Search Contact Elyssa Yanas; elyssa.yanas@colostate.edu
EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested 3
Maximum Requested 3

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor’s degree in hospitality, event management, communications, marketing or related field?
    • Yes
    • No
  2. * Do you have at least two years of experience in professional event management?
    • Yes
    • No
  3. * Do you have a valid driver’s license or the ability to obtain a driver’s license or access to a licensed driver by the employment start date?
    • Yes
    • No
  4. * Are you willing and have the ability to work early mornings, evenings and weekends?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents