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Administrative Assistant II - Mesa County

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Posting Details

Posting Detail Information

Working Title Administrative Assistant II - Mesa County
Classification Title Admin Assistant II
Posting Number 201800007P
Position Type State Classified
Open Date 01/09/2018
Close Date 01/24/2018
Salary $2,783 - $3,371 monthly + Full Benefits
Full/Part Time Full-time
State Classified Hourly No
Overtime Eligible
Position Location Grand Junction, CO
Description of Work Unit

The River Area Extension Office provides services in the following areas: 4-H Youth Development, Agriculture and Natural Resources, Family and Consumer Science, Gardening/ Horticulture, Entomology, and Water Quality. The Tri River Area is a four-county partnership between Mesa, Delta, Montrose & Ouray counties. This position is based in Mesa County, with the office located in Grand Junction.

Position Summary

This Administrative Assistant position supports the Extension agents in the Mesa County office. The position provides clerical and accounting assistance, help with registrations, prepare deposits, and reconcile accounts. They also provide back up for answering phones, greeting the public and providing customer service.

Minimum Qualifications

To be considered for this position, applicants must have:

  • Two full-time years (24 months) of general clerical experience or accounting experience
Substitutions
Preferred Qualifications

The successful candidate will possess many of the following:

  • Demonstrated accounting knowledge and abilities
  • Excellent communication and interpersonal skills
  • Conflict resolution skills for assisting various constituent groups
  • Experience or knowledge of CSU Extension is highly desired.

Essential Job Duties

Job Duty Category Accounting
Duty/Responsibility

Manages program funds, assists with workshop registration money, prepares invoices and deposits. Responsible for reconciling the shared budget and non-appropriated account.

Percentage Of Time 50%
Job Duty Category Clerical Assistance
Duty/Responsibility

Assists agents, answers telephone, assists clientele, provides general clerical support.

Percentage Of Time 50%

Application Details

Special Instructions to Applicants

APPLICATION INSTRUCTIONS AND INFORMATION

Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.
Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience.
The APPLICATION is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.
INCOMPLETE APPLICATIONS

If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.
An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.
Positions requiring a degree or if using education as a substitution for work experience (eg: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.
RESUMES

When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.
Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.
**Please see the Required Documents section of the posting.
NOTES

The selection process for State Classified positions may include an exam(s), which requires candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.
All status updates for this position will be sent via email from humanresources@colostate.edu. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.
Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu
DEPARTMENT CONTACT INFORMATION

Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions.
All other inquiries should be directed to the Colorado State University Human Resources Office HR_Employment@mail.colostate.edu.

Conditions of Employment Pre-employment Criminal Background Check (required for new hires)
EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you willing and able to submit to a pre-employment background check that may include, but is not limited to, criminal history, national sex offender search and motor vehicle history as a condition of hire?
    • Yes
    • No
  2. * What does it mean to you to have a customer service mindset? How have you shown your customer service mindset in your past positions?

    (Open Ended Question)

  3. * Please provide an example of a time when you demonstrated positive conflict resolution skills in a situation with either a coworker or customer.

    (Open Ended Question)

  4. * This position is located in Grand Junction, Colorado. All interviews will be conducted in Grand Junction. Are you able to attend interviews and work in Grand Junction, Colorado?
    • Yes, I understand the position is located in Grand Junction, CO
    • No, I am not able and/or willing to work in Grand Junction, CO

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. List of Professional References
Optional Documents
  1. Veteran DD214 Form (Member-4) (For State Classified searches ONLY)