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Purchasing Agent I - Internal Search

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Please see Special Instructions for more details.

References will not be contacted without prior notification of candidates.

Posting Details

Posting Detail Information

Working Title Purchasing Agent I - Internal Search
Research Professional Position No
Posting Number 201800017AP
Position Type Admin Professional/ Research Professional
Number of Vacancies
Work Hours/Week 40
Proposed Annual Salary Range 39000-57000
Desired Start Date
Position End Date (if temporary)
Open Posting Date
Open Until Filled Yes
To ensure full consideration, applications must be received by 11:59pm (MT) on 01/21/2018
Description of Work Unit

The Office of Procurement Services provides leadership to Colorado State University in the procurement of goods and services by combining sound business controls with efficient and timely service. Procurement Services assists departments In obtaining the best value for every dollar while complying with applicable University, state and federal purchasing rules and regulations. Procurement Services manages general procurement and strategic sourcing, KUALI Shop Catalogs, Procurement Card (PCARD), and the University Small Business Program.

Position Summary

This is an associate Purchasing Agent position and it is expected that the individual fulfilling this positon will evolve and take on greater responsibility as experience is gained. Under direct supervision, this position exists to procure goods and services, and negotiate and manage contracts for the acquisition of goods, services and construction as required by Colorado State University, in accordance with University, state and federal rules, regulations, policies and procedures and under the delegated authority of the President of Colorado State University. Based on professional experience, knowledge, and using the highest ethical conduct, this position makes procurement decisions for the university community by clarifying requirements, investigating sources of supply, and interpreting and analyzing data and circumstances. This position provides procurement leadership to university departments by guiding them through the procurement process in order to obtain the best value for the university. Judgment is used in the adaptation and skilled application of guidelines to solve the full range of problems related to each procurement.

Required Job Qualifications

• Bachelor’s degree from an accredited college or university in Business, Communications; Liberal Arts or other field OR a Bachelor’s degree with a minimum of one year of experience in a decision-making purchasing role OR at least 6 (six) years-experience in a decision-making purchasing role.
• Experience with the Kuali Financial System and Jaggaer (formerly SciQuest);
• Proficient in Microsoft Office suite;
• Demonstrated written communication skills.
• Individual must be a current CSU employee.

Preferred Job Qualifications

• Demonstrated skills in critical thinking and problem solving;
• Experience with the regulatory environment associated with a public nonprofit institution of higher education or other governmental entity
• Demonstrated ability to work independently and under pressure, to manage multiple concurrent tasks and responsibilities, and to deal with changing priorities, while maintaining personal effectiveness;
• Demonstrated excellent communication skills including excellent writing skills, and listening skills to accurately interpret what others are saying;
• Be very detail oriented and have strong organizational and time management skills;
• Must be able to meet critical deadlines;
• Demonstrated ability to work collaboratively with individuals from a variety of backgrounds and all levels of personnel within the organization, including senior management;
• Substantial experience working with high volume, high dollar transactions;
• Experience with complex and/or technical procurements;
• Experience with scientific and/or research related project management or procurement;
• Experience with strategic sourcing;
• Nationally recognized procurement certification such as C.P.M., CPPB, CPPO, CPSM or CPCM;

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category Purchasing Source Selection
Duty/Responsibility

Under direct supervision, this position will purchase goods and services by determining the most appropriate source selection method as established under State of Colorado and Colorado State University purchasing rules and regulations and by applying standard purchasing techniques and principles while operating independently within the prescribed guidelines. Under direct supervision, this position develops bid specifications by investigating product lines and services and interviewing end-users and potential suppliers. Under direct supervision, this position determines bid awards by verifying compliance with bid terms, conditions and specifications and by tabulating, analyzing and evaluating all valid bid responses. Under direct supervision, this position will amend bid awards, formal contracts and purchase orders by negotiating necessary modifications with vendors and end-users.

Percentage Of Time 55
Job Duty Category Contract Review
Duty/Responsibility

Under direct supervision, this position will manage and execute contracts by reviewing for compliance, negotiating terms with vendors, modifying content and obtaining all appropriate legal and fiscal approvals

Percentage Of Time 15
Job Duty Category Instruction of Rules and Regulations
Duty/Responsibility

Under direct supervision, this position educates campus departments to ensure compliance with CSU Procurement and Fiscal Rules. Under direct supervision, develop strong relationships and provide consultation, training and service to faculty, staff, students and administration on procurement rules, regulations and procedures.

Percentage Of Time 20
Job Duty Category Mediates Vendor, Invoicing and Shipping Disputes
Duty/Responsibility

Under direct supervision, this position will mediate vendor and end-user disputes by gathering facts, judging information and recommending corrective action. Under direct supervision, this position will resolve invoicing and shipping problems by conferring with vendors, end-users, accounts payable and/or central receiving.

Percentage Of Time 10

Application Details

Special Instructions to Applicants

References will not be contacted without prior notification of candidates.

Conditions of Employment Pre-employment Criminal Background Check (required for new hires)
Search Contact Kristine Horejsi (970) 491-5105 kristine.horejsi@colostate.edu
EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested 3
Maximum Requested 3

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor’s degree from an accredited college or university in Business, Communications; Liberal Arts or other field OR a Bachelor’s degree with a minimum of one year of experience in a decision-making purchasing role OR at least 6 (six) years-experience in a decision-making purchasing role?
    • Yes
    • No
  2. * Do you have experience with the Kuali Financial System and Jaggaer (formerly SciQuest)
    • Yes
    • No
  3. * Are you proficient in Microsoft Office suite?
    • Yes
    • No
  4. * Are you a current CSU employee?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume or CV
Optional Documents